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La Meer Inc. is a Silicon Valley CA based organization that offers the GRACE Suite of web based solutions for Operational Risk, Compliance Management, Client Compliance, Client Management, IT Risk, Vendor Risk and Operational due diligence.

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Phone: +1(408) 740 7205
Address: 111 W. Saint John Street, Suite 430 San Jose, CA 95113, USA

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GRACE Trade Monitoring
Automate, Red-flag and Highlight Violations quickly
Trade Monitoring

Trade Monitoring

Trade Monitoring is a big component of activities for a compliance monitoring team in asset management organizations.  Depending on the complexity of the operations, data needs to aggregated for trades and positions across various trading, clearing, custody , brokerage organizations from their systems.  Restrictions and limits that are set upon the trading systems and trading teams have to be managed on a day to day basis. End of day trade data needs to verified to see that the defined restrictions were not violated by any. Trade concentrations have to be measured to identify risks.

Personal trade data of staff that have accounts in various entities where they trade for their personal benefits needs to be brought in, to identify personal trades that are in violation to the defined restrictions and insider trading violations.

Patterns of trading behaviour, concentrations, and violations are important to track to identify insider trading, front running and other violations

Investor trade allocations also need to be monitored by Compliance officer to identify violations to client defined restriction and allocation of bad trades to clients.

Regulatory examinations needs  a central repository of information and proof of monitoring.



The Compliance Challenge

The Compliance Challenge

Bringing in data from various sources and working with excel files to monitor compliance to business rules makes compliance monitoring a very cumbersome and error prone task.

Managing all of this information is much better done with automation . By having a automated way of gathering data from different source systems and applying business rules to identifying issues and violations can save many many hours of labor that can then be focused on working on preventing violations.

Working with a web based system like GRACE Trade Monitoring will enable you to build a central system that can help your compliance team, receive all the trade data from source systems, define the business rules to monitor them, and monitor them thru the rule based engine and automated red-flagging. It will allow them to monitor all trade in a centralized way, and centralized the trade restrictions management with handshake with the trading system to implement it in a uniform way. Issue management from identified trade patterns and violations can be centralized and managed effectively. Client allocation, best execution can also be managed in a similar way.

GRACE provides a single repository of information that can be easily retrieved and offered for audit and regulatory examinations.

GRACE Trade Monitoring System with its hosted model can help you implement a Trade Monitoring program as soon as you sign up without the need to have your own internal hardware infrastructure.

GRACE Can Help You Manage This Process Efficiently

GRACE Can help you Manage this process efficiently

GRACE web based / tablet enabled, Trade Monitoring System provides you with a collaborative tool which encompasses the Compliance department, Trading system, Trading staff for pre-approvals and Issues Management to build a central repository of information, work flow and analytics to be able to stay on top of all trade issues as they occur and ensure their mitigation. It provides analytics that can monitor insider trading, poor allocation to clients as well as bad best execution practices and builds early visibility into problems to control them from escalating and creating a regulatory / reputation issue.

It allows setting up of trade restrictions in a central way that can be shared with trading systems.  It provides the trading staff functions to  send their  pre-trade approval requests. It reduces workload by auto approval and auto rejections based on trade restrictions . It provides e-mail alerts for compliance staff. End-of-day trade files can be pulled into GRACE from various trade sources  automatically,  including verify against the business rules for violations and auto flagging.Compliance staff can have the entire trade data along with the flagged records to conduct oversight.Personal trades can also be pulled in from personal trades sources to compare and contrast trades to see if there are insider trading patterns by employee. Similarly client allocated trades can be received to ensure that the client trades are as per best execution rules. Centralized issue management helps you manage assignment, recording notes and issue closure

GRACE Trade Monitoring Modules
Help your Compliance Team conduct Trade Monitoring, Not data gathering

Trade Restrictions Management

GRACE allows you to set up the trade restrictions in a centralized way

Trade restrictions can be set up on GRACE and shared with the trading systems or the restrictions set up on the trading system can be brought into GRACE to keep the consistency in trade monitoring

The restriction information set up here will be used both for automated red-flagging of trades as well as for auto-approval / auto-rejection of pre-approval trade requests from staff.

Automated Trade Data Pull

GRACE can easily  build connectors to the source system from where end-of-day trades can be pulled in the GRACE Database on an automated basis

As the data is being loaded into GRACE, based on the business rules that are set up on GRACE can mark up issues against the records in red color to highlight it to the compliance officers so they can first pay attention to the red-flagged items.

GRACE aggregates the data from different source systems so the staff can have a single place to conduct their oversight monitoring.

In addition to automatically Red-flagged trades, trades can also be marked as issues by the compliance staff.

Trades with issues get into the issue management life cycle.

Trade dashboards show the status of all trades with issues and their mitigation management

Best Execution

When an investment advisor servers as an asset manager, and has responsibility to select broker-dealers, to execute client trades, the adviser assumes fiduciary duty to oversee best execution over how the Broker-dealer manages costs, quality and conflicts associated with trade execution venues .

The 6 most frequent violations seen in examinations are  a. Not performing periodic and systematics best execution review, b. Not considering materially relevant factors during reviews, c. Not seeking comparison with other broker-dealers, d. Not fully disclosing best execution practices, e. Not disclosing the user of soft dollar arrangements, how they operate and cost considerations, e. Weak best execution policies and procedures or not implementing them.

A quarterly review of  own quality of execution report which has to be published by  each of the execution venues and an annual report about the monitoring of the execution quality of all used execution venues should be collated and analysed(when executing client orders).

Execution venues have to provide information on intra day price and trading day price information for each financial instrument. This data can also be brought into GRACE through automation

GRACE can help provide analysis and reports based on trading venues for the compliance management to see if the actual trades are as per policy that has been defined

Pre-Trade Approval

GRACE provides online forms for staff to request for pre-trade approval, private placements and for other such approval requirements where needed

The requests can be automatically approved or rejected based on trade restrictions and emails can be sent to respective staff based on the result

In case the approval request needs to be queued to the compliance officer, GRACE will also send an e- mail to the compliance officer to let them know of the requests.

Compliance officers can review and reject or accept the request and an e-mail notification will be send to the requestor

Trade Monitoring

Based on the data that is received from various systems, monitoring can be conducted on employees

GRACE provides flexible querying of information across dates, employee, instrument, issue type and other parameters that can bring back all the data for the criteria

It also allows information from Market data as well as Personal Trade information to be loaded into the system

Using this information, compliance officers can look at trading patterns with respect to market price, personal trades as well as trade concentrations to identify any insider trades and mark them up as issues.

Fair Allocation

Post-trade allocations to various clients have to be monitored to ensue that there is a fair allocation to all your clients in terms of trade pricing.

GRACE can help you look through all the trade allocations to see that there is a pattern of fair allocation across your clients through various queries and reports

My Portal

My Portal allows you to see all action for review, issue management and dates that you are responsible for

You can take action on each on the items where you can report in on the various activities on their status and notes that you would like to add.

It also shows the queue of compliance items that are waiting for your review.

Issue Management

GRACE provides a standardized way to record and manage issues across all functions

Issues can be recorded into the issues pool and allocated to different issue owners depending on their functions

Notes and case management including reviews, escalation and follow up alerts workflows enable proactive issue management

Issues Dashboard can be used by management to monitor issues and view trends

Trade Dashboard

GRACE powerful trade dashboard provides deep drill down analytics, charting, queries and reports on all aspects of trade monitoring.

It includes the status of all the trade loads, metrics on automated red-flags, assignments, issues and status of issues for easy monitoring on all aspects of trade.Issues can be viewed all the way to the notes and case management including reviews, escalation

Trade Dashboard can be used by management to monitor work loads,, issues and view trends

The Great Value You Get from Using GRACE Trade Monitoring
Automated, End-to-End Integrated for Effective Trade Monitoring

Efficiency and Effective Trade Monitoring

Ability to automate and integrate with source systems, sychronize the trade restrictions and automated red-flagging can reduce the manual work load in doing these enormously

Standardized Process for Trade Monitoring

Across the organization Standardization in the Risk Identification, Classification to Mitigation can be achieved by using a single system

Clear Accountability

By standardizing the process of identifying issues quickly and taking corrective action along with the ability to drill down to the status of mitigation, accountability  for monitoring and risk management gets well established

Insider trading can be caught very easily

With the Aggregated Trade Information along with Personal trade monitoring and Market Data, Insider trading can be quickly identified using the trading patterns in GRACE

Central Database for Single Source of Truth

By Aggregating Information from various source systems, GRACE becomes a Single Source of Truth for trade information that can be easily accessed for issue management

Monitoring trades in multiple systems eliminated

Trade monitoring through multiple systems and non-standard processes will get eliminated and central trade monitoring can be achieved

Best execution and Fair Allocation Proven in Best Interest of Client

The Standardized process for monitoring Best execution and Fair Allocation ensures that organization is working in the Best Interest of Clients

Automated Alerts and Dashboards keep everyone on track

Automated Alerts from the system make it easy for everyone to stay on track and manage the process.

Trade Monitoring from Anywhere

Given the ability of GRACE to be accessed anywhere, it allows the Compliance staff to conduct Trade Monitoring from where ever they are and at all times ensuring quick control in case of risk issues

Risk reporting becomes Online and Real time

Regulatory reports can be easily generated from GRACE and can save a lot of money in integrating and managing data for reporting can be minimized.

Regulatory examinations can be handled with confidence

The GRACE system becomes the proof of records for regulatory examinations and can save enormous amount of money in this data gathering and report creation process.

Organization Ownership of Data

Organizations suffer when key risk and compliance staff leaves. The information is scattered if maintained solely by individuals and are lying on disks in various forms. GRACE becomes the single central repository of data, documents, data and processes enabling continuity even when key people leave the organization

Easy to Integrate and Customize

GRACE offers easy integration with organizational source systems to enhance the functionality and extend it at low costs. This is a great benefit for end users who can bring in all the relevant data into a single system through automated process allowing them to focus on risk management and compliance instead of data gathering

Enormous Cost Savings

Enormous costs savings in unwanted labor, avoid regulatory fines, legal costs, reputation risks and empowers the organization in managing risks.

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